Free template
Printable reserved sign – a free template for your tables
Print one sheet, fold it, set it down: that's your “Reserved” table tent. If you like, with a name, time and table number – for all of tonight's tables at once, on US Letter or as a PDF.
- No sign-up
- Your list stays on your device
- Print or PDF
1What should it say?
One sign per reserved table. Every field is optional: left empty, the sign prints just “Reserved”.
Sign 1Prints just “Reserved”
A first or last name is enough. No phone number: anyone can read the sign.
Your list stays saved on this device.
2Format and style
Format
Style
3Preview and print
Paper
Signs: 1 · Sheets: 1
In the print dialog choose “Actual size” or 100 % so the signs come out at the right size.
4:00 PM · Before service
Friday, 4 PM: the phone is ringing again
The kitchen is prepping, the dining room is being set – and in between, someone calls: a table for four, tonight at seven. The name goes on the nearest coaster, and a slip of paper goes on the table. Just before seven, the slip is lying flat under the menu, and other guests are already sitting there.
- Stands on its own
- The tent folds in the middle and stands without a holder. Guests walking in the door can read it just as well as your servers from the counter.
- All of tonight's tables in one list
- You type in once who's coming and when, and print all the signs together. The list stays in your browser – next Friday you just change the names and times.
- A regular printer will do
- All five styles print cleanly in black and white too. Dashed lines show where to cut.
7:00 PM · The first guests
What goes on a reserved table sign
One word is enough: “Reserved”. Everything else is optional. But it helps your servers set out the signs, and it helps guests who walk in without a reservation. Here's how a good reserved sign for a table is put together:
- With a name or without?
- With a name, guests find their table themselves, and your servers don't have to check the list. A first or last name is enough. Phone numbers don't belong on a sign that anyone in the room can read. If you'd rather keep it neutral, print just “Reserved”.
- The time with “from”
- “from 7:00 PM” tells walk-ins: this table is free until then. So you can still seat someone there for a quick coffee or a drink beforehand, and nobody has to ask.
- Table number and guests
- The table number helps when the person setting out the signs before service isn't the one who took the reservations. The number of guests tells your team how many places to set.
- Tall enough for a full table
- A flat slip of paper disappears between the glasses, the water carafe and the flower vase. The folded tent stands about 4.3 in (11 cm) tall, and the word “Reserved” sits right at the top.
- Readable from both sides
- The guest comes from the door, your server from the counter. That's why the tent prints the text on both halves. On the sheet, the back half is upside down, so it's the right way up after folding.
- A QR code, if you like
- If you want, a small QR code with the line “Reserve a table online” goes on the sign. It opens a link of your choice, for example your booking page. Anyone who can't get a table tonight can book for next time right away.
Three formats
Fold it, slot it in or go large: your reserved sign template
All three formats fit on one sheet of US Letter or A4, with dashed cut lines. You just choose how the sign should stand on the table.
For the table tent, heavier card stock works best, 65 lb cover or similar – it stands better. For table stands, plain printer paper is fine. In the print dialog choose “Actual size” or 100 % so the measurements are right.
Table tent
The tent card that needs no stand, 2 per sheet. Cut it out, fold it in the middle, set it down. Each side is 3.5 × 4.6 in (8.9 × 11.8 cm) and shows the same text.
For table stands
4 per sheet, printed on one side, 3.5 × 4.6 in – smaller than a 4 × 6 index card. For table stands, card holders and clip holders you may already have.
Large
2 per sheet in landscape, 7 × 4.6 in (17.8 × 11.8 cm), one-sided. For the long table or the big party: lean it against the flower vase or slip it into a landscape stand.
10:00 PM · Closing time
The same Friday, minus the coaster
You print the signs here. The reservations that go with them you can take online with momoscreen: guests request a table straight from your QR menu and via Google Maps – around the clock, no app needed. You get a notification and say yes or no on your phone with one tap.
- With momoscreen's free table booking system, guests can book even when nobody at your place can get to the phone.
- How to turn it on and add your booking link to Google Maps is shown step by step in our guide to setting up table reservations.
- And what you can do so reserved tables don't stay empty is in our tips to reduce no-shows.
Questions
Questions about the reserved sign
Short answers: what cafés and restaurants want to know before the first print.
Is the reserved sign really free?
Yes. You don't need an account or a sign-up. Your list isn't sent to us; it stays in the browser on your device. Printing and the PDF cost nothing.
What paper should I use, and do I need a holder?
The “Table tent” format stands without a holder. Use heavier card stock for it, 65 lb cover or similar, so the tent stands straight. For table stands and clip holders, plain printer paper is fine. The “Chalk” style uses a lot of toner – for everyday use “Classic” is the thrifty one.
How do I fold the table tent?
Cut along the dashed lines. Then fold the piece in the middle, on the dotted “fold here” line, and stand it up. With heavy card stock the fold comes out straighter if you first score it along a ruler with an empty ballpoint pen.
Can I put the guest's name on the sign?
That's common in many places. Keep it short: a first or last name is enough, and phone numbers don't belong on the sign. To be on the safe side, print just “Reserved” and the time.
Is the template available as a Word file too?
No, but as a PDF. A PDF looks the same on every device and prints at the right size. You change the text here on the page. For that, your list stays saved in the browser.
Can the sign be in two languages?
Yes. With the “English + Spanish” switch, “Reservado” prints under “Reserved”. That helps in places with many Spanish-speaking guests. The sign prints the name, time and table just as you type them.
Can I print my logo or my own wording on the sign?
No. You can print the name of your place in small type at the top of every sign and choose from five styles. A logo or your own wording isn't part of this template.
Does my list stay saved for next time?
Yes. The list stays in the browser on this device, even after you close it. Next Friday you change the names and times and print again. On another device, or after clearing your browser data, the list is empty.
Where does the QR code on the sign lead?
To the link you type in, for example your booking page. The code is optional and stays small. For a large QR code, say as its own table tent with your menu, use our menu QR code generator.
And the reservations to go with it: momoscreen
Guests book online from your QR menu and via Google Maps, and you say yes or no with one tap. Free, no subscription, no fee per guest.
The reserved sign here stays free, even without an account.